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Executive Assistant

Send to my Email Email a friend Job ID 76662 Date posted 10/13/2016
Requisition ID: 76662
  • Facility: Sharp Chula Vista Medical Ctr
  • City: Chula Vista
  • Department: Administration
  • Category: Administrative Assistant Jobs
  • Job Status: Full-Time
  • Shift: Day Job
  • FTE: 1.0
  • Shift Start: 8:30 AM
  • Shift End Time: 5 PM
This position is located in Chula Vista, San Diego County
8-hour shift; 8:30am – 5:00pm, weekends rarely
Required Skills and Qualifications
  • High School Diploma or equivalent required
  • Requires a minimum of 4 years of administrative experience supporting an executive/director
  • Requires demonstrated advanced knowledge of MS Word, Excel, PowerPoint and Outlook
  • Requires excellent verbal and written communication skills
  • Requires the ability to work independently with minimal supervision required
  • Requires superior customer service skills and phone etiquette skills
  • Requires excellent attention to detail and organization skills
  • Requires the ability to multi-task in a fast paced environment
  • Requires previous meeting management experience (scheduling, agenda and material preparation, minutes, etc.)
  • Requires previous experience working with various levels of management teams
Preferred Skills and Qualifications
  • Bachelor’s Degree

The Executive Assistant works closely with and supports the CEO. Collaborates with CEO on communication with key constituents. The Executive Assistant; provides filing and secretarial support, plans and schedules meetings and special activities, maintains confidentiality of material and information handled.  Will be expected to work with minimal supervision and use sound judgment and discretion in carrying out a variety of daily tasks. Duties include, but are not limited to: customer service and family/patient-centered care, developing presentation slides, scheduling and setting up for meetings and events; taking minutes for various meetings; maintaining CEO's calendar, and interacting with community members, physicians and board members.  Provide and run reports and participate in committees as specified by CEO.   Candidates for this position must be able to anticipate the needs of the CEO, communicate clearly orally and in writing, work well with a variety of personalities and backgrounds. 
As the leading provider of health care services in the South Bay, Sharp Chula Vista Medical Center is a 343 bed facility that delivers high-quality care designed to meet the needs of the community. Home to the region’s most comprehensive heart program, it also has the area’s only radiation oncology center and certified community hospital cancer program. The hospital has San Diego County’s only comprehensive Bloodless Medicine and Surgery Center, which serves patients who wish to avoid blood transfusions for personal or religious reasons.
Sharp Chula Vista recently more than doubled the size of its Emergency Department and opened the new Douglas & Nancy Barnhart Cancer Center, a unique healing environment with the most advanced medical technology available for cancer.
Essential Physical Requirements May Include:  
  • Sitting
  • Walking
  • Standing
  • Twisting (trunk)
  • Twisting (neck)
  • Bending (waist)
  • Flexing/extending (neck)
  • Gripping/grasping
  • Fine manipulation/pinching
  • Reaching below shoulder level
  • Reaching above shoulder level
  • Keyboarding
  • Mousing
  • Climbing
  • Squatting
  • Lift up to 25 pounds
  • Push/pull up to 50 pounds
  • Carry up to 25 pounds
Additional physical requirements of position may be discussed during interview.
Sharp HealthCare is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, transgender status, sexual orientation, protected veteran status or any other protected class.
Keywords: Executive Assistant, Healthcare, Administrative Assistant, Admin, C-Level
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