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Medical Staff Assistant

Job ID 109548 Date Posted 04/28/2021
La Mesa, California
  • Sharp Grossmont Hospital
  • Medical Staff Admin
  • Day Job
  • Part-Time
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Under supervision of the Manager, Medical Staff Services, the Medical Staff Assistant is responsible for numerous medical staff services functions including, but not limited to, the following:

  • Maintaining credentialing databases and spreadsheets, as well as the Sharp Intranet Medical Staff website
  • Assisting Medical Staff Coordinators with credentialing of practitioners and related tasks including primary source verifications, file audits, monthly file closeouts, communications to practitioners, and roster generation
  • Facilitating Emergency Room Call Panels
  • Composing correspondence, memos, presentations, flyer, spreadsheets, and other documents as requested. Drafting complex documents from abstract ideas and general information
  • Researching and gathering data from various sources and generates special projects/reports/summaries. Report generation may involve analyzing statistics and preparing spreadsheets, databases, or other documents
  • Greeting, welcoming, communicating effectively and courteously with a variety of customers by telephone, email, and in person (patients, visitors, staff, peers, physicians, executives, Board members, community leaders, etc.)
  • Answering phones, transferring calls, and focusing on service recovery. Responding to all inquiries with a timeliness that promotes customer satisfaction.
  • Functioning as resource person within department and to other administrative staff and the leadership team
  • Facilitating Medical Staff committee meetings and taking minutes; scheduling meetings.
  • Working collaboratively with fellow team members
  • Other duties as assigned

Sharp Grossmont Hospital is the largest not-for-profit, full-service acute care hospital in the region with 542 beds. The hospital has outstanding programs in heart care, orthopedics, rehabilitation, robotic surgery, mental health, stroke care and women’s health. In addition, the hospital’s Emergency and Critical Care Center is one of the most technologically advanced emergency and intensive care facilities in the nation.

Sharp Grossmont Hospital is nationally recognized as a MAGNET®-designated hospital for patient care and nursing practices. This designation is the “gold standard” for patient care and nursing excellence and is the highest honor awarded by the American Nurses Credentialing Center.


This position is located in La Mesa, San Diego County


Part time .5 day shift, 8:00am - 4:30pm

Note that this is a part-time, on-site position and we are seeking candidates who are interested in a long-term, part-time role in our department.

Required Skills and Qualifications

  • Minimum of two (2) years’ experience in healthcare environment, including experience communicating with varying levels of personnel both verbally and in writing, and working in a confidential environment
  • Basic knowledge of medical terminology
  • Knowledge of Microsoft products including Excel and Word
  • Database management proficiency required; data entry skills required
  • Detail-oriented and understands data system organization
  • Possess strong computational and data analytical skills 
  • Customer service oriented; able to interact with physician leadership, staff, and external organizations, including health plans, regulatory agencies, and licensing boards
  • Strong communication skills (both written and verbal) 
  • Ability to exercise independent critical-thinking and problem-solving skills
  • Ability to maintain a high level of confidentiality
  • Ability to handle stressful situations in a calm, rational manner
  • Ability to prioritize deadline-oriented tasks and handle multiple tasks simultaneously


Preferred Skills and Qualifications

  • High school diploma or GED equivalency
  • Bachelor’s degree
  • Minimum one year of experience related to credentialing or medical staff operations
  • Knowledge of Medical Staff Bylaws, TJC standards, and Title 22
  • NAMSS Certified Provider Credentialing Specialist (CPCS) certification


Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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