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Administrative Assistant

Job ID: 100933 Date posted: February 11, 2020

  • Sharp HealthCare
  • Foundation Payroll
  • Administrative Assistant Jobs
  • Day Job
  • Full-Time



Responsible for providing administrative support to Foundation CEO, Board of Directors, Committee Support (Executive, Finance, Nominating, Stewardship, and Arts & Healing), support for major gift activities such as volunteer committee support, cultivation activities, and stewardship events. Assist with special events/projects as needed. Provide assistance to Manager, Administrative Services for general administrative, personnel matters and other projects as assigned.

Provide administrative support for Foundation CEO including; maintaining calendar, setting meetings, AHP support, volunteer obligations, and handling issues that arise (if appropriate), following-up on items with CEO/Staff and making travel arrangements. Responsible for providing board support for all board meetings, orientation, Sharp Philanthropy Day and related functions.

Provide logistical support for cultivation/stewardship events, support to campaign council meetings and general administrative support to fund raising staff and major gift activities.

Provide administrative support for Manager, Administrative Services to include setting meetings, handling issues that arise (if appropriate) assisting with personnel matters, and facilities issues with the Foundation work area.

The Foundations of Sharp HealthCare (Sharp HealthCare Foundation, Grossmont Hospital Foundation and Coronado Hospital Foundation) are each a non-profit philanthropic organization raising and managing funds for all the entities that are part of the Sharp HealthCare system.Sharp HealthCare is San Diego County's most comprehensive not-for-profit health care organization, reaching over 800,000 individuals each year.The Sharp integrated network includes centers of excellence in cardiac care, cancer care, trauma services and orthopedic services. Through a comprehensive development program that includes major gifts, planned gifts, annual giving, special events, individual donors and grants, the Sharp HealthCare Foundations support the patient care, community health and research function of Sharp entities.

Sharp System Services have campuses located in the communities of Kearny Mesa and Serra Mesa and consist of the Spectrum location, the Ruffin Road location and Sharp Operations Center (SOC). These offices provide the centralized integrated system support services to the operating entities within the system. These services include: Strategic Planning, Business Development, Information Technology, Compliance, Internal Audit, Legal, Risk Management and Insurance, Contracts, Human Resources, Facilities Management and Development, Clinical Effectiveness, Finance, Nursing, Systems Supply Chain Services, Marketing and Communications, The Sharp Experience and Sharp University.


This position is located in Kearny Mesa, San Diego County



FT day shift, weekends as needed


Required Skills and Qualifications


  • High school diploma, some college classes preferred

  • Two to three years' administrative experience preferably working with a high level executive and working with board members

  • Ability to perform duties with a high degree of accuracy and attention to detail

  • Must have project management skills

  • Must be able to fully utilize MS Word, Excel, and Power Point and have excellent English usage and writing skills

  • Must be able to interact with board members, donors and key Sharp administrative staff. Must be very organized, able to plan and prioritize, able to take a project from start to finish

  • Ability to use general office equipment



Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.


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Sharp HealthCare
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“After nearly 10 years of working here, it's still one of the hardest jobs I've ever loved. If you find a niche here, you'll be working with some of the smartest in the industry. This is where they'll respect you for thinking outside the box and kindness matters. They expect consistency and hard work, but pay you well to do it.”

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