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Record Archiving Specialist

Job ID: 95486 Date posted: May 03, 2019

  • Sharp HealthCare
  • Records Warehouse
  • Clerical Jobs
  • Variable
  • Full-Time

Responsibilities

Summary

Record Archive Specialist will maintain the confidentiality, quality and retrieval of patient records, department records and files, utilizing computerized systems. To provide confidential information to authorized Sharp HealthCare representatives in a prompt efficient, responsive and accurate manner.The ability to understand the responsibility in following HIPPA and legal retention guidelines in the destruction of records.

Plan and organize route for pick ups to minimize driving and meet client's needs.

Follow daily scheduled purge list from client requests.Pick up correct items from appropriate staff as instructed and obtain verification of receipt of the materials.Confirms boxes to purge list at client's site and look for discrepancies.Return to Record Archives and place the material in the appropriate staging areas: i. Films to Data Entry office for processing; ii.Boxes on appropriate pallets; iii. Medical records are scanned into IDX; and iv. Records are sorted into the refile area.

Remove processed boxes from staging area to box storage area.Confirm proper shelving by entity.Scan boxes to shelf location.Download barcode scanners.Print report and confirm the location.Provide Supervisor with report.

Sharp System Services have campuses located in the communities of Kearny Mesa and Serra Mesa and consist of the Spectrum location, the Ruffin Road location and Sharp Operations Center (SOC).  These offices provide the centralized integrated system support services to the operating entities within the system.  These services include: Strategic Planning, Business Development, Information Systems, Compliance, Internal Audit, Legal, Risk Management and Insurance, Contracts, Human Resources, Facilities Management and Development, Clinical Effectiveness, Finance, Nursing, Systems Supply Chain Services, Marketing and Communications, The Sharp Experience and Sharp University. 


Location

This position is located in Kearny Mesa, San Diego County

 

Hours

FT, 8:00-4:30pm, no weekends, on-call 1 week a month

 

Required Skills and Qualifications 

  • Driver's License required

  • Must meet all requirements of Sharp HealthCare Driver Guidelines to include ongoing motor vehicle report (MVR) review and insurability through Sharp HealthCare

  • Warehouse job, you are not sitting at a desk all day. Physically demanding position and recent warehouse and forklift experience

  • Will operate large trucks, forklift and skid lift

  • Computer skills lDX, lDX Rad, OnBase, email and the record archiving software, Gain

  • The ability to file and retrieve material in a precise, accurate and timely manner.

  • Communicate clearly, politely, accurately and tactfully, both orally and in writing

  • Work well with little supervision

  • High school diploma or equivalent required 

Preferred Skills  

  • Minimum of one-year record archive experience preferred 

Additional physical requirements of position may be discussed during interview.

 

Sharp HealthCare is proud to be an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, transgender status, sexual orientation, protected veteran status or any other protected class


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Sharp HealthCare
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“After nearly 10 years of working here, it's still one of the hardest jobs I've ever loved. If you find a niche here, you'll be working with some of the smartest in the industry. This is where they'll respect you for thinking outside the box and kindness matters. They expect consistency and hard work, but pay you well to do it.”

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