Skip Navigation

Record Archiving Specialist

Job ID: 97047 Date posted: July 24, 2019

  • Sharp HealthCare
  • Records Warehouse
  • Clerical Jobs
  • Day Job
  • Full-Time



Record Archive Specialist will maintain the confidentiality, quality and retrieval of patient records, department records and files, utilizing computerized systems. To provide confidential information to authorized Sharp HealthCare representatives in a prompt efficient, responsive and accurate manner.The ability to understand the responsibility in following HIPPA and legal retention guidelines in the destruction of records.

Plan and organize route for pick ups to minimize driving and meet client's needs.

Follow daily scheduled purge list from client requests.Pick up correct items from appropriate staff as instructed and obtain verification of receipt of the materials.Confirms boxes to purge list at client's site and look for discrepancies.Return to Record Archives and place the material in the appropriate staging areas: i. Films to Data Entry office for processing; ii.Boxes on appropriate pallets; iii. Medical records are scanned into IDX; and iv. Records are sorted into the refile area.

Remove processed boxes from staging area to box storage area.Confirm proper shelving by entity.Scan boxes to shelf location.Download barcode scanners.Print report and confirm the location.Provide Supervisor with report.

Sharp System Services have campuses located in the communities of Kearny Mesa and Serra Mesa and consist of the Spectrum location, the Ruffin Road location and Sharp Operations Center (SOC).  These offices provide the centralized integrated system support services to the operating entities within the system.  These services include: Strategic Planning, Business Development, Information Systems, Compliance, Internal Audit, Legal, Risk Management and Insurance, Contracts, Human Resources, Facilities Management and Development, Clinical Effectiveness, Finance, Nursing, Systems Supply Chain Services, Marketing and Communications, The Sharp Experience and Sharp University. 


This position is located in Kearny Mesa, San Diego County



FT, 8:00-4:30pm, no weekends, on-call 1 week a month


Required Skills and Qualifications


  • Driver's License-REQUIRED

  • Computer skills lDX, lDX Rad, OnBase, email and the record archiving software, Gain

  • The ability to file and retrieve material in a precise, accurate and timely manner.

  • Operate large trucks, forklift and skid lift

  • Communicate clearly, politely, accurately and tactfully, both orally and in writing

  • Work well with little supervision

  • Must meet all requirements of Sharp HealthCare Driver Guidelines to include ongoing motor vehicle report (MVR) review and insurability through Sharp HealthCare

  • High school diploma or equivalent required


Preferred Skills


  • Minimum of one-year record archive experience preferred


Additional physical requirements of position may be discussed during interview.


Sharp HealthCare is proud to be an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, transgender status, sexual orientation, protected veteran status or any other protected class


View job location

Sharp HealthCare
Glassdoor rating Glassdoor rating

“After nearly 10 years of working here, it's still one of the hardest jobs I've ever loved. If you find a niche here, you'll be working with some of the smartest in the industry. This is where they'll respect you for thinking outside the box and kindness matters. They expect consistency and hard work, but pay you well to do it.”

Similar jobs

Sign up for job alerts

Select your area of interest from the categories below and click “Add” to receive email alerts about our latest openings. Optionally, you can refine your job alerts further by specifying desired facility.

Interested inSelect your area of interest from the categories below to receive email alerts about our latest openings.

SpecialtySelect one or more specialities.