Hours

Shift Start Time:

Shift End Time:

Additional Shift Information:

Weekend Requirements:

On-Call Required:

Required Qualifications

• H.S. Diploma or Equivalent
• 1 Year previous clerical experience, preferably in a medical record setting.

Essential Functions

• Customer service
  Receives and/or assists customers in proper completion of requests for release of medical record information according to established policy and procedure requirements.
  Receives, logs in, processes and tracks release of information requests in accordance with Confidentiality and Release of Information policies and procedures.
  Provides appropriate feedback to requestors in a timely manner.
  Maintains electronic correspondence log system in accordance with established procedures.
• Department quality control
  Follows record tracking/control procedures at all times.
  Perform quality control of the electronic health record system, checking for both data integrity and image quality.
  Performs audits and quality maintenance in assigned section of file room according to established procedures.
  Completes file room purge lists and Current Status reports timely.
• Meetings
  Attends scheduled department and in-service meetings.
  Participates in discussions with positive input and feedback, volunteers as time keeper or to take minutes.
• Productivity reporting
  Completes and submits timely, accurate individual productivity and scan productivity reports, quality statistics, and scan batch cover sheets to supervisor or supervisor's designee.
• Scanning and indexing
  As needed, prep, sort, batch, scan and manually index documents in the electronic health record system.
  Scanning and Viewing (not including Prep) of 50-page batches: 20-25 per day meets standards, 26-30 per day exceeds standards, 31 + day consistently exceeds standards.
  Indexing (not including Prep/Scan/View) of 50-page batches: 16-18 per day meets standards, 19-21 per day exceeds standards, 22 + day consistently exceeds standards.
  Scanning/Viewing/Indexing (not including Prep) of 50-page batches: 14-16 per day meets standards, 17-19 per day exceeds standards, 20 + per day consistently exceeds standards.
  Prepping/Scanning/Viewing/Indexing of 50-page batches: 8-10 per day meets standards, 11-13 per day exceeds standards, 14 + per day consistently exceeds standards.
  Quality Control of 50-page batches: 2 per hour meets standards, 3 per hour exceeds standards, 4 per hour consistently exceeds standards.
• Special projects
  Maintain supply inventories
  Combine records of dual registered patients
  Assist with death certificate preparation
  Observe, evaluate and communicate impressions of departmental operations to management
  Scanner equipment maintenance - maintains and calibrates scanning equipment.
• Training
  Train and orient staff members to electronic health record system and department operations and submits feedback to Supervisor.
• Typing skills
  Using a keyboard, required to type proficiently and accurately.
  Ability to type a minimum of 30 words per minute with 0-2 errors
  Ability to proof work.

Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.
• Knowledge of terminal digit and alphabetical file systems.
• Excellent telephone skills.
• Ability to give close attention to detail.
• Ability to work with minimal supervision, set schedule and manage own time.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class