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Staffing Assistant 2 / SHARP / Staffing Resource Network / Per Diem / Variable Shift

Job ID JR124290 Date Posted 07/07/2022
San Diego, California
  • Corporate Offices
  • Variable
  • Per Diem
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Shift Start Time:


Shift End Time:


Additional Shift Information:

Weekend Requirements:

Every Other

On-Call Required:


What You Will Do
To assist in the coordination of staffing coverage and staffing data according to department policy and procedure.

Preferred Qualifications

  • H.S. Diploma or Equivalent
  • Other : Computer and/or technical education.
  • Previous staffing experience.

Essential Functions

  • Administrative
    Completes monthly registry license and certification audit for assigned registries. Completed audit turned into Manager for review by stated deadline.
    Ensures all registry personnel in assigned registries who have not worked for 3 consecutive months are termed in One Staff and Account Request form is sent to IS to terminate computer accounts.
    Ensures all registry files for assigned registries have all the required documents in them for all staff who have worked at Sharp for the past three years. Contacts registry for missing documents and ensures updates are made in file and in One Staff.
    Audits of assigned registry files are completed by January 31st and June 31st of each year and documentation submitted to Manager with status and action plan for compliance.
    SRN Timecard data entry is completed as assigned by given deadline with no greater than 5% error rate.
    Ensures that a critique form on each registry employee working is obtained via telephone each shift and documented for registry employee file.
    Unit Orientation forms are also requested each shift for registry employees new to units. Forms are submitted for manager review daily, prior to filing.
    Ensures all submitted SRN employee schedules are accurately entered into One Staff each shift to ensure SRN staff is working at greatest capacity.
    Ensures all Bid Shifts that are closed are awarded each day and that all required information is correctly entered in One Staff and Bid Shift.
    Documents appropriately on Bid Shift shift printouts the details for any shifts that cannot be awarded and ensures timely follow up with affected employees.
    Verifies eligibility for Bid Shift shifts in One Staff or with unit manager prior to awarding any Bid Shift.
  • Computer applications
    Accurately and independently performs all One Staff functions. including report writer.
    Accurately and independently performs all Bid Shift functions, including posting single and multiple phase shifts, awarding shifts, and running necessary reports.
    Working knowledge of Lawson Registry Timekeeping System and Reverse Invoicing. Ensures all new registry staff who are scheduled to work have an urgent account request submitted to the IS prior to the start of the first shift to ensure registry access.
    One Staff Supplemental Sheet audit is done daily and corrections are made to sheets and One Staff to ensure data integrity.
    Bid Shift Audit is done each day and audit form is completed and submitted to Resource Specialist daily. Corrections are made in Bid Shift and One Staff.
    Lawson Time Entry daily rejected shifts are researched and completed by end of shift each day for appropriate approvals. Corrections with all required documentation submitted to Resource Specialists for review.
  • Safety
    Restocks paper, replaces ink jets, contacts maintenance for all equipment as needed.
    Cleans desk area before and after shift and empties trash can at end of shift. Ensures carpet is free of spills and crumbs and cleans as needed.
    Keeps work areas clean, free of non-work equipment, food, and files papers/information in proper area/file.
    Utilizes ergonomic equipment i.e. Wrist rests, headsets, chair position, etc.
    Uses Supplies and equipment safely.
    Report malfunction equipment to appropriate authority plus manager.
    Report Safety Hazards.
  • Staffing
    Collaborates with Local Staffing Offices (LSO) and Leadership of clinical units to staff unit to maximize quality and safety of care delivered to patients.
    Assess and Balance staffing needs for Clinical units using established staffing guidelines, contractual language and other relevant policy procedures.
    Assesses available staff for assigned units with in established timelines, completes all unit assignments.
    Float staff according to established guidelines.
    Determine vacancies and completes calls each shift to employees/agencies as needed to fill open shifts.
    Provides final names to LSO/unit per guidelines.
    Cancels employees/agencies personnel according to policy.
    If unable to fill vacancies notifies LSO/unit/manager/Admin Liaison/Director per guidelines.
    Post and award all Bid Shifts for the entire system.
    Cover LSO phones at night when their offices close.
    Staffing office for Coronado M/S and ICU. Manage day to day staffing and coverage for sick calls, PTO requests and LOAs.
    Staffing office for Mary Birch NICU. Manage day to day staffing and coverage for sick calls, PTO requests and LOAs.
    Cover SRN ancillary float pool staffing boards during after hours, weekends and holiday.
    Auditing SRN staff to make sure that commitment shifts are met.
    Coverage for Coronado subacute and Villa Coronado when staffer is not available.
    Maintain travel nurse schedules that are not managed by the LSO.
  • Staffing and patient plans
    Provides clear, accurate and timely reports to team members, unit charge person, facilities, and appropriate manager.
    Maintains up to date, accurate daily staffing sheets.
    Consistently documents accurate information in One-Staff and on Staffing Sheets.
    Keeps LSO, Charge nurses and managers informed of changes and staffing deficits when unable to fill shifts.
    Communicates staffing activities, outcomes, and changes to other members of the staffing team, LSO and units, through documentation and /or verbal report per department.
  • Training and mentoring
    Gives constructive and positive feedback to peers/employees regarding work performance and notifies supervisor/manager of on-going trends in staffing and documentation deficits.
    Receives self-constructive and positive feedback from peers and employees.
    Provides requested information to employees, floats, travelers, registry personnel, and documents as appropriate.
    Identifies and documents learning needs of staff/peers i.e. One staff, Bid Shift, Registry Time Entry, Registry File Maintenance.
    Utilizes opportunities for incidental teaching with staff/peers.
    Successfully preceptor/trains new employee to complete orientation competencies with documentation of further learning needs.
    Training resource for local staffing offices.

Knowledge, Skills, and Abilities

  • Ability to manage independently.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

H.S. Diploma or Equivalent; Other
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"After nearly 10 years of working here, it's still one of the hardest jobs I've ever loved. If you find a niche here, you'll be working with some of the smartest in the industry. This is where they'll respect you for thinking outside the box and kindness matters. They expect consistency and hard work, but pay you well to do it."

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