You Make Us Grow. You Make Us Sharp.

Hours:

Shift Start Time:

6:30 AM

Shift End Time:

3 PM

AWS Hours Requirement:

8/80 - 8 Hour Shift

Additional Shift Information:

Weekend Requirements:

As Needed

On-Call Required:

No

Hourly Pay Range (Minimum - Midpoint - Maximum):

$27.280 - $34.100 - $40.920

This position is covered by a Collective Bargaining Agreement (CBA) with SEIU-UHW. As part of the terms of employment, employees in this role are required to join the union within 31 days of hire and remain a member (e.g. dues paying, fee paying, religious exception contributor) for the duration of the collective bargaining agreement.

What You Will Do
This position is responsible for maintaining inventory in central supply distribution, handling all aspects of supply procurement and managing par levels in a way that ensures availability while optimizing inventory turnover. Demonstrates effective promotion of Sharp HealthCare's commitment to principles.

Required Qualifications

• H.S. Diploma or Equivalent
• 2 Years healthcare experience as a buyer;Or
• 3 Years in a supply chain services position in a healthcare environment;Or
• 5 Years total healthcare experience in purchasing, supply chain services or related discipline. May substitute college level education for experience.
• Must have experience with Microsoft Office suite, specifically Word, Outlook and Excel.
• Must have experience with customer service and communicating professionally.

Preferred Qualifications

• Some college.
• Hospital experience.
• Inventory control experience in a hospital setting.

Essential Functions

• Communication and teamwork
  Communicates effectively with distributors, warehouse, and information systems staff to correct irregularities in the exchange of data between MMIS and distributor's system.
  Acts as a liaison with department communicating delivery information.
  Works in coordination with the department leadership to facilitate product conversions and substitutions. Ensures accuracy of all information.
  Works in conjunction with the Value Analysis Project Manager to facilitate product and equipment evaluations.
  Regularly accepts responsibility for department activities and reports all questionable matters to department leadership.
  Monitors and recommends par level changes to Supply Distribution department leadership.
  Participates in annual physical inventory.
  Performs miscellaneous job-related duties as assigned.
• Customer satisfaction
  Accepts and offers constructive feedback. Consistently communicates in a positive and timely manner with peers, customers and suppliers.
  Demonstrates cooperation, responsiveness and teamwork toward accomplishment of Department goals.
  Practices excellent phone, written and person-to-person communication skills.
  Exchanges ideas, information, and messages readily and effectively, as required by the job.
  Shows cooperation and courtesy in dealing with coworkers, supervisors and other departments.
  Exhibits behaviors that are consistent with Sharp HealthCare customer service expectations.
  Treats people fairly, equitably and respects others' personal opinion.
  Uses initiative to accomplish tasks, resolves problems cooperatively, offers recommended solutions, and works with others to accomplish tasks.
  Shows willingness to add to the Team.
  Utilizes proper telephone etiquette including promptly answering the phone, identifying oneself and the department, and displaying
  courtesy at all times. Also includes returning all calls promptly and relaying pertinent information.
• Daily operations
  Oversees incoming supplies and ensures that supplies are rotated and put onto shelves correctly.
  Oversees placement of accurate, timely orders to replenish the perpetual inventory.
  Creates, places, and confirms purchase orders within scope of responsibility, as directed by supervisor.
  Monitor daily ordering patterns and adjust inventory to reflect demand.
  Responsible for cycle counts and adjusting on-hand inventory counts as needed.
  Assists with replenishment activities within the central storeroom including daily put away of order and ongoing restock from bulk overstock locations.
  Ensures all products in assigned areas are organized and faced, with any necessary stock out or substitution notification posted and return/credit bin emptied.
  Analyzes data from distributors and suppliers.
  Cross-reference catalog numbers either through supplier resources or GPO Website.
  Reviews and works Lawson Reports as assigned and completes in the expected time frame.
  Reconciles invoice discrepancies and complies with department suspense guidelines.
  Prioritizes and completes tasks according to the needs of the department/hospital.
  All chargeable items will have correct sticker if applicable.
• Problem resolution
  Communicates to customers any unusual order status or delivery information.
  Communicates backorders to clinical departments when necessary. Assists in backorder mitigation and identifies substitutes as required.
  Ensures that product received matches packing slip, contacting supplier about any discrepancies.
  Manages and reconciles Buyers' Messages in a timely manner while identifying and recommending possible improvement measures.
  Facilitates three-way match reconciliation, addresses pricing discrepancies, communicates with vendors regarding orders, and assists with vendor returns. Reviews and works Lawson Reports (e.g. RNI, INR, open PO’s and credits).
  Provides Accounts Payable with timely information to resolve pricing, term, and receiving discrepancies with suppliers, and resolves invoice issues as they relate to their daily duties.
  Keeps suspense invoices below established benchmark. Assists with researching and reconciling invoice problems and returning to A/P within 3 working days.
• Quality
  Validates information with suppliers necessary to keep the MMIS Item Master records complete and accurate.
  Ensure accurate information is entered into all required purchase order fields to avoid suspension of invoices.
  Ensures data accuracy by documenting all inventory transactions in the Materials Management Information System.
  Conducts audits and reliability studies to ensure procedural/operational continuity.
  Streamlines operations by analyzing reports, policies and procedures, conducting interviews of end-users.
  Maintains job knowledge in desk guides pertinent to assigned duties.
  Maintains accuracy, thoroughness, neatness, clarity, and adherence to a high level of work.
  Responsible for recommending process improvements.
• Safety
  Adheres to correct usage of proper body mechanics and material handling equipment and keeps an organized work environment.
  Ensure all equipment is in good working order, escalating to department leadership immediately any broken, unsafe, or nonfunctioning equipment.
  Ensures timely removal of corrugated cardboard.
  Keeps department shelves organized, cleans and dusts once a month, rotates stock and removes outdates. Reallocates soon-to-expire product whenever possible to reduce waste.

Knowledge, Skills, and Abilities

• General knowledge of medical terminology and products preferred.
• Knowledge of healthcare supply chain services is preferred.
• Knowledge of Materials Management Information System and E-commerce processes is preferred.
• Knowledge of supply chain system including manufacturer, dealer, and distributor functions is preferred.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

H.S. Diploma or Equivalent